Our client is a leading ocean transportation company. It has shipping services between South America, the Caribbean Basin, Central, and North America.
Having a huge employee base it was really hard for them to carry on with the lengthy and manual process of HR evaluations.
To solve this issue, the customer decided to automate the whole HR evaluation process. After understanding their vision, our K2 development team the best-automated HR assessment solution based on K2 forms.
The solution provided is a web application that provides the ease of creating K2 forms. The forms are then rotated amongst staff, based on the integrated K2 workflows.
Fig 1- Workflow Diagram
According to this workflow, the evaluation form will be sent to Person A via email, the form will be backed by K2 codes and will have some conditions added at the back-end, like form’s expiry date, dependency, etc. If person A fills the form within the given time, the form will be forwarded via email to Person B. Otherwise HR will be notified regarding the non-submission via the app, and the department will send a warning email to person A.
In the same way person C, D, and E are dependent upon person B.
So, after incorporating the reporting structure, we automated the application to initiate an email to every user who is involved in the evaluation process. The initial email was planned to be sent on the day when the task was required, and if the users failed to do the task on a required day, the system was automated to send customary reminder emails to them.